Resignation

Be Clear and Direct

Start by stating your intention to resign and include the position you’re resigning from.



Clearly mention your last working day, considering the notice period mentioned in your contract.

Thank your employer for the opportunities you had during your tenure.

Mention specific experiences or skills you’ve gained that you appreciate.



Offer to help with the transition, such as training a replacement or handing over your responsibilities.

Avoid negative language or complaints about the company or coworkers.



Maintain a positive and polite tone throughout the letter.

Keep the letter brief and to the point. You don't need to go into great detail about your reasons for leaving.

If your company has a specific process or format for resignations, be sure to follow it.

Review your letter for any spelling or grammatical errors before sending it.

Example 1

[Your Name]
[Your Address]
[City, State, Post/Area Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Company Name]
[Company Address]
[City, State, Post/Area Code]

Dear [Recipient’s Name],

I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter].

I have truly enjoyed working here and am grateful for the opportunities and support I’ve received during my time with the company. The experiences I’ve gained, particularly in [mention any specific skills or experiences], have been invaluable to my professional growth.

To ensure a smooth transition, I am happy to assist in any way I can during this period, including helping to train my replacement or transferring my responsibilities.

Thank you once again for the opportunity to be part of [Company Name]. I wish you and the team continued success.

Sincerely,

[Your Name]

This template can be customised to fit your specific situation.

Example 2

[Your Name]
[Your Address]
[City, State, Post/Area Code]
[Your Email Address]
[Your Phone Number]

[Date]

[Supervisor's Name]
[Supervisor's Title]
[Company Name]
[Company Address]
[City, State, Post/Area Code]

Subject: Resignation Letter

Dear [Supervisor's Name],

I am writing to formally notify you of my resignation from my position as [Your Position] at [Company Name], effective [Last Working Day, e.g., two weeks from the current date].

I am truly grateful for the opportunities and support I have received during my time at [Company Name]. The experiences and knowledge I have gained here, especially while working on [mention a specific project or experience], have been invaluable and have greatly contributed to my professional growth.

I am committed to making this transition as smooth as possible and am willing to assist in any way possible during this period, including training a replacement or handing over my responsibilities.

Thank you once again for your guidance and support. I wish you and the entire team continued success in the future.

Sincerely,

[Your Full Name]
[Your Signature if submitting a hard copy]